Online Fax Service - Why Your Company Should Have One?
Online fax services are becoming extremely popular with
business owners. There are several reasons why Internet
or online faxing has found favor with the business sector.
Mainly because it’s easy, fast, available 24/7, truly mobile
and perhaps most of all, online faxing is very convenient
to use.
No wonder, Internet fax providers like MyFax have
reported they’re getting over 15,000 new costumers
signing up each month. Many companies, large and small,
are switching over to this new way of faxing; while
others are adding an online fax service to compliment
their traditional office fax machine.
What is an Online Fax Service?
If you’re not familiar with this new way of faxing,
just remember, Internet faxing is simply using your
email system and the web to send and receive your
faxes. You sign-up for an online service and you’re
given a local or Toll-Free fax number which you
use to send your faxes. Your online fax service
acts as an intermediary on your behalf to handle
all your faxes.
You are also given an online site (interface) where
you can store your faxes. You can also send and receive
your faxes from this online account. Your faxes are
sent as email attachments, usually in TIFF or PDF formats.
You can send your faxes to other online fax users or you
can send faxes to other traditional fax machines
and vice versa - again, your online fax service acts
as your intermediary.
Why is it very Cost-effective to use online fax?
There are many cost saving factors to using Internet
fax. First, there is no need for an extra phone line and
there is no need for paper and inks/toners since online faxing
is totally paperless. This can mean significant savings
especially when a business or company is just starting up.
Furthermore, the monthly charges for using an online
service is around $10 but you can get cheaper services
if your faxing requirements are very minimum - some
as low as $20 a year. The key is to shop around and
compare fax services to find the perfect fit to match
your needs. This is usually a long-term service so
you can achieve large savings by doing your homework
now!
Some of the major Internet fax providers are: MyFax,
RingCentral, eFax®, TrustFax, Send2Fax, RappidFax,
MetroFax and Faxage. All have slightly different
plans and services so again, it pays to shop around
before you buy or sign-on to any of these services.
In addition, most of these fax services are completely
scalable for business so you can quickly adjust your
type of service should your company’s faxing needs
increase or decrease. In other words, you can quickly
scale up your faxing lines and numbers to keep in sync
with any sudden expansion or growth in your company.
This alone can save you money and business.
Perhaps, another important factor in these worrisome
economic times, online faxing is one way to keep your
company or business very competitive. Especially if
your company depends heavily on faxing to bring in
new sales/clients or you use it extensively for
office and employee communications. You have to
imagine all the benefits of using online fax: no more
missed faxes because of busy signals or paper jams,
no more missed opportunities because you were away
from the office when that urgent fax came in… your
faxes are available wherever you are: at home, in
a hotel or on a plane.
Since it also ties your faxing to the Internet and your
computer; it brings this vital office function into the
modern age. Your faxes are available anytime, anywhere
- wherever you have the Internet and these days that’s
just about everywhere. It’s completely compatible with
cell phones, PDAs, netbooks, laptops… and totally
accessible no matter where you fax.
It is this total mobility and this total accessibility
which makes email faxing a great way for your company
to stay competitive in this very competitive world. It
is a simple way to put and keep your company or business
completely in the picture. It will keep your company
relevant and current.
Now, your last question would have to be: can you
afford NOT to use an online fax service? Can your
company really afford NOT to have Internet fax?
It’s your call?
…
For more information on Online Fax Services use this
handy Fax Comparison Guide to get your own: online fax
Or if you want more detailed information on Internet Faxing
try here: internet fax services.
Titus Hoskins Copyright © 2009. This article may be freely
distributed if this resource box stays attached.
