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Internet Fax Faq - What you need to know...
Here are the most frequently asked questions about Internet Fax:
- What is Internet Fax?
Internet or email fax is simply using your email system
and the Internet to receive and send your faxes.
Anywhere. Anytime.
Major Plus - instead of a fax machine and an extra
phone line; you use your email and an Internet Fax
Service Provider.
The most popular Internet Fax Services are MyFax,
eFax, Send2Fax and TrustFax. Of course, most of
these fax providers will charge you a fee for their
services.
- How Does An eMail Fax Work?
Internet Fax works by using email. You receive and send
faxes by using your email system and the Internet.
First, you must set up a local or toll-free number with one of
the Internet Fax Service Providers. You use this fax number
to receive and send faxes via email.
Most, if not all, Internet Fax services let you use a Web
Interface (online site) to do your faxing. Or you can use
an email program like Windows Outlook. Many Internet Fax
Providers also give you a free desktop application download
that you can place on your desktop to send and receive
faxes. Most will work with Windows Office Documents.
You can access your faxes wherever you have the Internet,
this is great for busy mobile professionals, onsite workers,
business travelers or just the ordinary person on vacation.
- How Do I Read An Inbound Fax?
Incoming or inbound faxes are delivered to you as an
email, with the fax as a file attachment. This file
attachment will usually be a TIF format file, or it
can be PDF, JPG or other formats.
To view these File Attachments or faxes you will need
a viewer. Most computers have an Adobe Acrobat
Reader which will read PDF files. Also, you should note,
Windows has a built-in viewer, with the lastest version
Windows -- just double-clicking the file attachment will
automatically pop-up the Windows Fax Viewer. Then you
can then zoom in and out, move between the fax pages...
Please note - most recommend that you NOT use any
Graphics program like Paint Shop Pro to read faxes.
- Will Email Fax Work With My ISP?
Yes, provided you have set up an account with one
of the external fax service providers listed in this
guide or others. These fax services are well suited
to work with DSL, ADSL and ISDN Internet Cable
Broadband Connections.
- Is Fax To Email Private?
No and Yes!
While many Internet Fax Providers use SSL and PGP encryption
when sending your faxes and most email service providers are
compliant with privacy regulations as Gramm-Leach-Bliley &
HIPAA in the United States and PIPEDA in Canada - you are
still using email and the Internet to send your faxes.
While encryption does insure safe transmission, many fax
services will store your faxes online in their systems for
a period of time - your faxes will be as safe or as private
as your Provider's security measures.
Therefore, it is good idea, if you're worried about sensitive
faxes - to delete these from any online storage system ASAP.
Keep in mind, any online site, no matter how secure may
be hacked - including governments and banks, as you
frequently read about.
If you're careful and take the right steps, email faxing can
be relatively safe. But you should also ask yourself, how safe
or private are ordinary phone lines if you're faxing old school?
- How Are My Faxes Tracked?
Usually, your fax service provider will have a couple
of ways of notifying you about the success or failure
of your fax. They will send you an email or you can log
into your Internet fax account and track the status of
your fax.
Many providers will also report to you the cost of each
fax you send.
- What Is Fax Broadcasting?
Fax broadcasting is sending a fax out to a large group
of recipients at one time. Most Internet Fax providers
offer this service, especially to businesses or organizations
that have to send a document to a large group of contacts.
You can use your email contact list to send a Fax Broadcast.
- Are Free Fax Services Really Free?
Be very cautious of free Internet Fax providers, many times
it is free only to receive faxes - you will have to pay to
send them. This free service may be worth your while if you
only receive a few faxes in a month.
Remember, if your faxing needs are very modest, you can pay
a very small yearly amount to get faxing services for yourself
or your business.
Click Here to find out:
- Which Internet Fax Service is Right For You?
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